Notice is hereby given by the West Virginia Department of Transportation, Division of Highways, that engineering consulting services will be utilized for State Project U399-WVDOH-1. Sec 00, Inventory Management System for Outdoor Advertising.

 

This project consists of developing an inventory management system which will locate and provide detailed information about existing outdoor advertising signs along all Interstate and other Federal Aid Primary Routes throughout the State, estimated at roughly 550 miles. Additional federal-aid primary routes may be included in the future. The selected consultant must be able to conduct the inventory and provide attribute information in a non-proprietary database format. The consultant will geographically locate outdoor advertising signs, collect sign attribute information in the field, and scan file documents onsite, at the West Virginia Division of Highways’ Central Office (estimated at a total of 250,000 pages) associated with each sign.  The successful consultant will provide training to West Virginia Division of Highways Outdoor Advertising Section staff.

 

It is estimated that the project will be completed within 12 months following Notice to Proceed.

 

Method of payment shall be Lump Sum.

 

A single assignment will be made for this work.

 

Firms interested in being considered for any or all of these projects must submit a “Letter of Qualification” and unpriced prospectus to Mr. Barry Warhoftig, Director, Traffic Engineering Division, Division of Highways, Building Five, Room A-550, 1900 Kanawha Boulevard, East, Charleston, West Virginia 25305-0430 prior to 4:00 p.m. on Monday, June 23, 2008.

 

As a minimum, the prospectus shall include the following evaluation factors:

 

1.         Professional qualifications necessary for satisfactory performance of the required services, which include at a minimum:

 

A.    Overall Project Management

B.     Inventory Planning, Field Data Collection, and Document Scanning

C.     System Training & Support

 

 

 

 

 

In addition to the above evaluation factors, the prospectus shall include, as a minimum, the following items:

 

 

 

 

 

 

A single “Letter of Qualification” and unpriced prospectus is required. All evaluation factors as noted herein before will be given equal consideration in the selection process, unless a project specific weighting of the evaluation factors is shown in the Notice for Consulting Services.

 

Prior to entering into contract negotiations, the selected firm and any subconsultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made.  This requirement will be waived for the selected firm or any subconsultant when its portion of the fee for the project is less than One Hundred Thousand Dollars ($100,000.00). In such instances, a company computed overhead rate may be utilized.