Notice of Consulting Services

Notice is hereby given by the West Virginia Department of Transportation, Division of Highways, that consulting services will be utilized for traffic engineering services. The work will generally consist of the preparation of, but not necessarily be limited to, contract plans for the renovation of traffic signals for the following projects.

1) State Project U306-60-2.97 00, Downtown Huntington Traffic Signal System in Cabell County. This project involves renovating/upgrading 24 existing traffic signals located between 3rd Avenue and 6th Avenue.

2) State Project U306-527-0.38 00, Huntington Arterial Traffic Signal System in Cabell County. This project involves renovating/upgrading 15 existing traffic signals located between 6th Avenue and 13th Avenue.

Method of payment shall be lump sum.

A single firm will be selected for this work.

Firms interested in being considered for this project must submit a letter of interest and unpriced prospectus to Mr. Barry Warhoftig, Director, Traffic Engineering Division, Division of Highways, Building 5, Room A-550, 1900 Kanawha Boulevard, East, Charleston, West Virginia 25305-0430 prior to 4:00 p.m., February 22, 2008.

As a minimum, the prospectus must include the following items for evaluation:

1. A completed copy of the Division’s Consultant Confidential Qualification Questionnaire, if not already on file for the calendar year 2008, dated January 1, 2008 or later.

2. Overall capabilities and technical competence to perform the specialized work required, including work force, equipment, availability to assign to the project, personnel qualifications, present workload, and the capacity to accomplish assignments.

3. Location of office in which the work will be performed.

4. Past performance on contract with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.

5. Type of work anticipated to be subcontracted or performed by a subconsultant.

6. Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost type projects.

7. The completed copies of the Division’s Short List Selection Criteria Technical Evaluation Factor form limited to a single page of data. One loose leaf copy of the form is to be attached to the bound unpriced prospectus. The Consultant must indicate on the form that they hold a valid “Certificate of Authorization” from the West Virginia Board of Professional Engineers to offer engineering services within the state. Cross referencing on this form to other parts of the prospectus is not acceptable.

A single “Letter of Qualification” and unpriced prospectus is required. All evaluation factors as noted herein before will be given equal consideration in the selection process, unless a project specific weighting of the evaluation factors is shown in the Notice for Consulting Services.
Prior to entering into contract negotiations, the selected firm and any subconsultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made. This requirement will be waived for the selected firm or any subconsultant when its portion of the fee for the project is less that One Hundred Thousand Dollars ($100,000.00). In such instances, a company computed overhead rate may be utilized.

It is policy of the West Virginia Department of Transportation, Division of Highways, that Disadvantaged and Women-owned Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.